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Administrative Coordinator | 3 Mountains Plumbing®

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Website 3 Mountains Plumbing®

We Make Plumbing Delightful

Do you like putting things in order?  Do you love checking things off your to-do list?  Are you comfortable taking on a new project and figuring things out?  Does it make you happy to take care of a team?  

Our growing company is looking for someone to join our team as an Administrative Coordinator.  We are a group of fun, driven individuals, and we’re passionate about taking care of our employees and customers.  We are looking for someone to manage the nuts and bolts of running a company, and to support our HR Manager in taking care of our employees.   

As a member of our office team, you’ll support our management team with administrative tasks, and keep us running a tight ship.  

 

Key Skills:

  • Enter data into our HRIS system (ADP) for new hires and role changes 
  • Immaculate record keeping
  • Perform tasks related to onboarding and offboarding of employees 
  • Track, set up, and transfer iPads, tablets, and laptops in partnership with our IT vendor 
  • Support HR Manager with submitting documents for SAIF, OSHA, Unemployment Insurance, etc. 
  • Manage all business and fleet licenses 
  • Manage office supplies
  • Keep general office space tidy and communicate with janitorial service
  • Order uniforms 
  • Process and distribute incoming mail daily
  • Scan invoices to our accounting team 
  • Set up vendor accounts 
  • Plan events, support managers in setting up for trainings, and order meals and snacks 
  • Arrange travel 
  • Set employees up in systems as needed 

 

Requirements:

  • Must have basic knowledge of iPhones and iPads, and be able to show employees how to use them 
  • Juggle multiple priorities at once
  • Highly organized – keep track of and complete deliverables
  • Approach difficult situations with a positive mindset and a sense of humor 
  • Must have top-notch integrity and keep items confidential
  • Competent in Microsoft Office Suite
  • No drama
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